Memorandum of Understanding (MOU)

The MOU establishes the membership, bylaws and voting structure of the RPO. It also identifies the overall responsibilities of the RPO. All member counties must sign the MOU. Municipalities who wish to be members of the RPO must sign a municipal statement supporting the MOU. Click here for the current MOU, adopted in October 2023.

Each RPO is also required to adopt an agreement that establishes rules for disbursement and accounting of RPO grant funds. The Agreement for Disbursement and Accounting of Rural Transportation Planning Funds is the continuing agreement between Central Pines RPO’s LPA (Central Pines Regional Council) and NCDOT. NCDOT may provide reimbursement to the designated LPA only. The LPA may enact sub-agreement(s) pertaining to the local match. A Funding Award Letter is provided to the LPA at the beginning of each calendar year detailing the available RPO funding for the coming fiscal year. The fiscal year runs from July 1 – June 30.

Bylaws

Bylaws govern the membership, voting structure, and meeting procedures of the TCC and TAC. Bylaws for the RPO may be adopted and revised by the TAC from time to time. Click here for the TAC Bylaws and here for the TCC Bylaws.

Public Involvement Plan or Policy (PIP)

The PIP is a formally adopted statement policy or plan regarding public involvement activities related to the work of the RPO. The PIP provides guidance to staff to ensure adequate public review techniques and opportunities are provided, based on specific activities, documents or processes. Click here for PIP.

Planning Work Program (PWP)

The PWP is a standard document that consists of a funding table. The PWP is prepared on an annual basis to identify the planning priorities for the coming year and to define the planning work products and activities to be carried out by the RPO staff. Estimated expenditures for each major category of work are provided in the funding table. See here for PWPs.

Title VI Plan

Title VI of the Civil Rights Act of 1964 (in conjunction with other laws and executive orders) requires all recipients of federal funds, including CPRPO, to ensure that “…no person shall, on the ground of race, color, national origin, Limited English Proficiency, sex, age, or disability, (and low-income, where applicable), be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of our programs and activities….” CPRPO has a Title VI Plan that outlines the steps we will take as an organization to ensure we meet these standards.